Executive Office Coordinator

Purpose:

The Executive Office Coordinator is essential in ensuring the efficient operation of the Executive Office. Principle functions involve providing a high standard of administrative support and working closely with the Corporate Events Manager to ensure a smooth flow of activities and functionality within the office. Additionally, the role includes coordinating a variety of internal and external events.

Key duties

Executive Office support

• Greet clients and visitors, guiding incoming foot traffic to their designated destinations with professionalism and class.
• Answering and directing phone calls.
• Manage your own and the shared inbox.
• Offering and making refreshments for guests and anticipating the needs of regular guests and clients.
• Developing a professional rapport with regular guests to always ensure their time with us is both productive and enjoyable.
• Placing orders and managing inventory.

Events administration and operational support

• Assisting the Corporate Event Manager in the successful delivery of events for Seven West Media WA.
• Manage event inbox and phone.
• Overseeing event ticketing and distributing event details to attendees.
• Compile reports and documentation via MS Office.
• Assisting with event organisation and coordinate event day requirements.
• Working autonomously on smaller internal events.

General duties

• Utilise your excellent communication skills to build and maintain strong relationships with a variety of internal and external stakeholders.
• Take pride in the office environment.
• We operate in a fast-paced industry with rapidly changing priorities, and your days may be quite different from one day to the next! This role suits someone who is a go-getter and is comfortable adapting to change.

Experience and requirements

• Demonstrated experience in a similar role, with high-level organisational and administrative skills.
• We are seeking candidates with a strong sense of professionalism, discretion and resilience, who can read the room and navigate diverse dynamics with ease.
• The ability to build and maintain strong relationships, with a collaborative and positive approach, is essential.
• Exceptional attention to detail.
• Excellent communication skills, both written and verbal.
• Excellent problem-solving skills, with the ability to find solutions to complex issues.
• Ability to work independently and as part of a team.
• Due to the 24/7 nature of our business and the tasks and event support this role entails, candidates must be available to work outside of normal business hours.
• Candidates should have a valid driver’s licence and car, and reside within 30 minutes from our Osborne Park location.
• At least 12 months of recent Perth-based experience, and full working rights with no restrictions.

Click 'Apply Now' to submit your resume and join one of Australia’s most prominent media companies.

Please note, only applicants with valid Australian work rights will be considered.

Seven West Media is an equal opportunity employer committed to fostering diversity and inclusion.

SWM does not accept any unsolicited agency resumes and will not be responsible for any fees related to unsolicited resumes.